Are you also surfing through your Gmail wondering why you are stuck in this endless puddle of emails? Well, you would be surprised to know how optimizable Gmail actually is and how many essential features are right in front of you but still going unnoticed.
So, to make the best out of the various features of Gmail, let’s discuss 5 helpful tips and tricks that will surely elevate your experience on this platform.
5. Enable/Disable Tabs
By default, you see only 3 tabs in Gmail in which emails get categorized automatically – Primary, Social, and Promotions. However, there are other options available as well, like ‘Updates’, ‘Forums’, etc. which you can enable for a broader organization of the emails. You have to follow these steps:
- Go to the ‘Settings’ icon in the upper-right corner and scroll down to the ‘Inbox Type’ section.
- Click on the ‘Customize’ button under the ‘Default’ option.
- Select the tabs you would like to add and deselect the ones you want to remove.
4. Compact Setting Option
If you feel your Gmail screen does not give enough information about the emails on its home screen, then you can switch to the ‘Compact’ viewing mode. This mode reduces the empty space on the screen and shows more information due to a closer format. Just follow these steps:
- Go to the ‘Settings’ icon in the upper-right corner.
- Under the ‘Density’ section, click on the checkbox next to ‘Compact’.
3. Undo Send Option and its Time Limits
Accidentally emailed your funny beach vacation photo to the manager instead of your friend? Well, Gmail can save you from the embarrassment with its ‘Undo Send’ option to unsend an email. However, you have to rush as this option also disappears VERY rapidly! Worry not and follow these steps to change the time limit of the ‘Undo Send’ option.
- Go to the ‘Settings’ icon in the upper-right corner and select the ‘See All Settings’ option.
- Under the ‘General’ tab, go to the ‘Undo Send’ section.
- Set the appropriate time limit by the ‘Send Cancellation Period’ option.
2. Schedule Send Emails
Want to give an end-of-the-day update to the boss but will be out partying at that time? Fret not, as Gmail has got you covered! You can use the ‘Schedule Send’ option to send an email at the chosen date and time automatically. These are the steps to do this:
- After writing the email, click on the down arrow next to the ‘Send’ option.
- Click on the ‘Schedule Send’ option that appears.
- Choose the appropriate date and time for the email to be sent in the window that opens up.
1. Labels Feature
To reduce the chances of you losing an important email and getting all grumpy, Gmail has a ‘Labels’ feature, which allows you to create folders and store all the associated emails in their particular folders. The steps are very easy and have been mentioned below:
- Go to the ‘Labels’ section in the left panel of the home screen and click on the ‘+’ option next to it.
- In the window, type the name of the label or the folder, and select the ‘Create’ option.
- The newly created label appears under the ‘Labels’ section on the left side.
- Drag and drop all the associated emails from the inbox into the label to move them.
These quick tips and tricks for Gmail not only save you time but also increase your efficiency in handling emails. Let your colleagues see how much of a pro at Gmail you are!
